Human Resources & Welfare Coordinator

Job availability expired Job availability expired

Posting Date: 17 April 2024
Closing Date: 10 May 2024
Job Reference Number:
Type of Employment: Full-time


North Male Atoll. This Eco-Luxury resort, surrounded by the gifts of nature, is a preferred employer of unique, talented and passionate individuals seeking a rewarding career in a top level luxury hospitality environment.

We invite candidates with the same passion for excellence to provide memorable experiences to our guests, while striving to reduce our environmental impact and preserve our surroundings.


Main Duties

Your main duties listed below are intended only as illustrations of the various types of work that may be performed to carry out the objective of this position. The omission of specific statements of duties does not exclude them from the position if the work is related or a logical assignment to the position.


  1. Staff Village Upkeep
  2. Oversee the daily upkeep of all staff accommodation and surroundings; report repairs and raise work orders, suggest improvement in these areas.
  3. Direct the cleaning of staff rooms and ensure that new staffs are provided with the necessary welcome amenity and letter as well as towel and bed linen.
  4. Assist the Human Resources Coordinate with arranging interviews for prospective staffs ensuring that accurate details are recorded in the appropriate diary and that relevant information is communicated to all concerned.
  5. Show interviewees, visitors and new staffs around the Staff Village.
  6. Answer the telephone in a professional manner and ensure that accurate messages are recorded and relayed quickly and correctly to the relevant person.
  7. Organize and actively participate in all staff social activities.
  8. Coordinate and assist in the staff activities.
  9. Prepare posters advertising special offers and discounts for the Staff Notice Board.
  10. Deal with minor staff requirements and to ensure that all resolved/unresolved matters are brought to the attention of the Director of Human Resources & Training / Human Resources Manager.
  11. Administer daily work load to the Staff Village Cleaners, Handyperson and Gardener
  12. Conduct weekly room inspections and complete applicable Maintenance requests
  13. Follow up Maintenance Requests and update register
  14. Ensure all areas of responsibility in the Staff Village are kept neat and tidy
  15. Responsible for ensuring the Staff Accommodation Register is kept up to date
  16. Keep an up to date inventory of all items issued in Staff Rooms and Management Bubble
  17. Ensure “Gili Has Fun” is well maintained
  18. Ensure “Gili Goes Surfing” is clean and the computers are in working order
  19. Perform additional duties as required by the Director of Human Resources & Training / Human Resources Manager.
  20. Ensure smooth and efficient operations of the Human Resources department, by welcoming all persons entering the Human Resources Office or via the telephone at all times.
  21. Maintain and update all human resource records i.e. Personnel Files, KBIs, Exit Interview, Leave, new sytaff information etc.
  22. Provide updated information to all Department Heads as and when required.
  23. Process all necessary paperwork in an accurate and timely manner, in order to meet specific deadlines and to maintain a professional image at all times
  24. Organize, confirm and communicate all resort transfers to the required individuals on a timely basis.
  25. Assist with the purchasing of staff tickets and handle correctly, ensuring that flights are booked and communicated back within plenty of time. Prepare correct costing information and provide to accounts in a timely fashion.
  26. Assist and actively participate in all Human Resource social activities
  27. Assist in the recruitment and selection process; give assistance in organizing reference checks.
  28. Monitor and record the recruitment of general staffs.
  29. Administer and confirm staff movements such as promotions, transfers, resignation’s and termination of all staffs and maintain up to date records.
  30. Ensure all contracts are renewed on an annual basis, signed and placed on staff files
  31. Audit staff files ensuring all information is accurate, up to date and filed in the specific sections.
  32. Assist in handling Salary Administration, Leave Administration and ensure records are updated and maintained.
  33. Undertake specific responsibilities of the Human Resources Officer duties during their absence.
  34. Update the Staff Notice Board
  35. Compose new Staff Announcements, Promotions, letters etc.
  36. Perform additional duties as required by the Director of Human Resources / Human Resources Manager.

To apply, send your cover letter and resume to [email protected]